Scheduling for cleaning companies: when a calendar is no longer enough
SVEN

Keep every cleaning job connected—from quote to billing preparation.

Rytmia helps cleaning companies create quotes, plan one-time jobs and recurring cleaning contracts, give the cleaning team the right information on site, and prepare completed work for billing—without losing information between steps.

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no card required Multiple languages SMS login

  1. The quote is approvedThe customer responds through a secure SMS link.
  2. The shifts are scheduledOne-time and recurring visits are staffed with people and equipment.
  3. The team checks inOn-site check-in, checklists, and photo-backed deviations.
  4. Ready for billingReviewed work becomes complete billing preparation.
Operations / Schedule
ML
ScheduleTuesday, August 12 · 5 resources
07080910111213141516
AL
Anna LindqvistCleaner
Hamngatan 3Office cleaning
Vasagatan 12Stairwell cleaning
Nordstan 4Floor care
EO
Erik OhlssonCleaner
Järntorget 5Stairwell cleaning
Kungsgatan 18Office cleaning
SE
Sara EkTeam lead
Linnégatan 7Office cleaning
Avenyn 41Quality control
JB
Jonas BergCleaner
Backaplan 12Window cleaning
Nordstan 4Floor care
MH
Maria HolmCleaner
Frölunda Torg 9Floor care
Majorna 14Office cleaning
Demand without a staffed shift3 jobs need attention
Storgatan 8Stairwell cleaning · Thu 07:00
Café NordFloor care · Fri 15:00
The same job, the same Tuesday.
07:54● ●●
AL
Tuesday, August 12
Next shift · starts in 6 min
08:00–11:00
Hamngatan 3Nordic Estate AB
Later today
Vasagatan 12Stairwell cleaning · 2 h 30 min
12:30
Nordstan 4Floor care · with Jonas Berg
15:30
Lindholmen office · completed 07:12
The office scheduleThe team day viewThe same job, the same Tuesday.

When systems are disconnected

When every step lives on its own, the office has to reconstruct the truth.

The quote, schedule, field notes, check-ins, and billing preparation all describe the same job. Rytmia keeps them connected, so information follows the work instead of the people who happened to remember it.

Three places to search. One job. No complete picture.

One connected workflow

Six steps. One job. Nothing lost between them.

From the first promise to the final review—in the order the operation actually works.

  1. 01

    Quote

    Sell the same job you will later plan.

  2. 02

    Schedule

    Plan one-time and recurring visits.

  3. 03

    Staffing

    Match the right person and equipment to the shift.

  4. 04

    On site

    Give the team instructions, checklists, and access details.

  5. 05

    Review

    Resolve deviations before the work moves forward.

  6. 06

    Billing preparation

    Prepare reviewed work for billing.

Every decision and every change follows into the next step—with the history intact.

Two surfaces, one job

The office plans. The field team knows exactly what happens next.

Dense office planning belongs in a proper web app. Field work belongs in an app built for the phone. Both work from the same information.

For the office

See demand, capacity, and deviations in one place.

  • Drag-and-drop staffing with conflict checks
  • Unplanned demand beside the timeline
  • Records, search, notifications, and a review queue

For the field team

Give every coworker a clear day—not another administrative system.

  • Next task, address, and directions
  • Access details and a required checklist
  • Check-in, time, and photo-backed deviations
Reported on siteOffice decision

One job, even when something deviates

When reality deviates, the office should not have to start over.

What the team reports on site follows the job back to the office. There it becomes a documented decision before anything moves into billing preparation.

Captured where it happensThe deviation stays attached to the right shift, time, and checklist.
Decided while the context is intactThe office reviews, corrects, and records why the decision was made.
Clean preparation moving forwardOnly reviewed work and approved adjustments move forward.
Granskning / Pass 4821Hamngatan 3 · Office cleaningNordic Estate AB · tisdag 12 augusti · Anna Lindqvist
Reviewed
Planned08:00–11:00
Reported time3 h 8 min
Checklist8 of 9 items
Entrance and stairwellComplete
Glass and mirrorsComplete
ToiletsComplete
Floors wet-moppedComplete
Reported deviation · 10:14Not completed

Kitchen and kitchenette

The room was occupied by a meeting. Anna reported the deviation directly from the shift.

Office decisionCredit approved−475 SEK
Preparation after review1 950 SEKReady for preparation

Try it with your real operation

Start with a job you already know.

See whether Rytmia keeps a real job connected from planning through reviewed billing preparation—before you decide.

14 days with full accessNo payment card requiredKeep your accounting system
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