For the office
See demand, capacity, and deviations in one place.
- Drag-and-drop staffing with conflict checks
- Unplanned demand beside the timeline
- Records, search, notifications, and a review queue
Keep every cleaning job connected—from quote to billing preparation.
Rytmia helps cleaning companies create quotes, plan one-time jobs and recurring cleaning contracts, give the cleaning team the right information on site, and prepare completed work for billing—without losing information between steps.
- The quote is approvedThe customer signs with BankID in the client portal.
- The shifts are scheduledOne-time and recurring visits are staffed with people and equipment.
- The team checks inOn-site check-in, checklists, and photo-backed deviations.
- Ready for billingReviewed work becomes complete billing preparation.
When systems are disconnected
When every step lives on its own, the office has to reconstruct the truth.
The quote, schedule, field notes, check-ins, and billing preparation all describe the same job. Rytmia keeps them connected, so information follows the work instead of the people who happened to remember it.
Three places to search. One job. No complete picture.
One connected workflow
Six steps. One job. Nothing lost between them.
From the first promise to the final review—in the order the operation actually works.
- 01
Quote
Sell the same job you will later plan.
- 02
Schedule
Plan one-time and recurring visits.
- 03
Staffing
Match the right person and equipment to the shift.
- 04
On site
Give the team instructions, checklists, and access details.
- 05
Review
Resolve deviations before the work moves forward.
- 06
Billing preparation
Prepare reviewed work for billing.
Every decision and every change follows into the next step—with the history intact.
Two surfaces, one job
The office plans. The field team knows exactly what happens next.
Dense office planning belongs in a proper web app. Field work belongs in an app built for the phone. Both work from the same information.
For the field team
Give every coworker a clear day—not another administrative system.
- Next task, address, and directions
- Access details and a required checklist
- Check-in, time, and photo-backed deviations
Reported on siteOffice decision
One job, even when something deviates
When reality deviates, the office should not have to start over.
What the team reports on site follows the job back to the office. There it becomes a documented decision before anything moves into billing preparation.
Captured where it happensThe deviation stays attached to the right shift, time, and checklist.
Decided while the context is intactThe office reviews, corrects, and records why the decision was made.
Clean preparation moving forwardOnly reviewed work and approved adjustments move forward.
Granskning / Pass 4821Hamngatan 3 · Office cleaningNordic Estate AB · tisdag 12 augusti · Anna Lindqvist
ReviewedPlanned08:00–11:00
Reported time3 h 8 min
Checklist8 of 9 items
Entrance and stairwellComplete
Glass and mirrorsComplete
ToiletsComplete
Floors wet-moppedComplete
Reported deviation · 10:14Not completed
Kitchen and kitchenette
The room was occupied by a meeting. Anna reported the deviation directly from the shift.
Office decisionCredit approved−475 SEK
Try it with your real operation
Start with a job you already know.
See whether Rytmia keeps a real job connected from planning through reviewed billing preparation—before you decide.
14 days with full accessNo payment card requiredKeep your accounting system
A sample company for 24 hours. Nothing you do there reaches anyone.